Event registration portal, QR scanning & synchronised check-in
Bespoke event booking and management platform supporting six 2026 shows and 3,862 attendees since launch.
Project
I developed a bespoke event booking and management platform designed around the operational requirements of a multi-event property exhibition business.
The platform supports six 2026 shows, with 3,862 attendees registered since launch, and handles the complete journey from online registration through to on-site attendance and exhibitor interaction.
Rather than using a generic event platform, the system was built around the client's specific commercial and operational workflows.
Booking & attendance
The public-facing platform provides attendee registration and e-commerce functionality, automatically generating QR codes that can be used during the event.
On arrival, attendees can be checked in using the QR system, providing the organisers with a live picture of attendance across the event.
The platform also supports exhibitor lead capture, allowing exhibitors to scan attendee QR codes and record interactions during the event.
Operational intelligence
One of the biggest improvements has been the amount of operational data the platform makes available to the client.
For the first time, the business can see what is actually happening across the event lifecycle, including:
- How far in advance people book
- Registration-to-attendance conversion
- Check-in rates throughout the day
- Actual event footfall
- Exhibitor scanning activity
- Commercial performance across individual shows
This has moved the client from relying largely on headline booking numbers to having a much clearer understanding of how and when attendees convert, attend and interact with exhibitors.
Integrations
The platform integrates with the client's wider marketing and operational systems, including GoHighLevel, allowing booking and attendee information to flow into their existing CRM processes.
My role
I work as the technical developer responsible for implementing and maintaining the platform, including:
- PHP application development
- Database schema management
- Booking and e-commerce functionality
- QR generation and scanning
- Attendee check-in
- Exhibitor lead capture
- Reporting and analytics
- Stripe integration
- Brevo transactional email
- GoHighLevel integration
- Marketing and analytics tracking
- Server-side implementation
- Staging and production deployment
- Testing and verification
The platform is developed and maintained through a controlled audit → plan → implement → test → deploy workflow, allowing individual features and changes to be delivered without disrupting the live event infrastructure.